Purchase Executive
Roles & Responsibilities
• Source vendors, analyze price proposals & other information to determine reasonable prices as per the MRN received from Stores • Collate & review the requisitions to order materials, goods & supplies accordingly • Source vendors for first time orders & explain the requirements to determine product availability & terms • Send the material details to the supplier, obtain quotations & prepare the comparisons • Negotiate, renegotiate with suppliers / vendors & administer contracts • Review product specification & maintain technical details of the materials / goods • Identify, analyze, reduce, find alternative options for better price & quality of materials before preparing the LPO • Request sample product / material from the suppliers to initiate preliminary assessment • Present the sample to the requested Department for review & evaluation • Obtain confirmation in Material Approval Form from the concerned for first time requests to proceed with order • Prepare Purchase Order & get the approval of Group CEO by providing all the supporting documents • Send the Purchase Order to supplier / vendor & follow up for delivery • Purchase the highest quality materials, goods at a reasonable price & in correct amounts • Authorize & evaluate goods receipt & ensure adherence to quality • Review deliveries against the orders & track the status of pending orders • Track incoming inventory, delivery arrival time, and note actual arrival time • Verify unsupplied, under order, over order & damaged goods • Coordinate with vendor for the necessary returns / replacement of the defective items • Maintain PO registers & Supplier Registration Documents • Qualify suppliers on the basis of sample approval inputs/services, price, quality of products/services, HSE requirements, Legal compliance & RTA requirements • Evaluate & check the products for non-conformity relating to QHSE requirements & compliances with delivery dates & good supplied • Manage & maintain long term contracts with suppliers & work closely with suppliers ensure effective support • Ensure adequate stock levels at all times • Record all transactions and periodically conduct ageing analysis • Ensure that all invoices are sent to accounts for payment • Coordinate with Accounts to release / hold payments as per the items supplied • Generate and maintain all reports as required by the Management • Ensure that purchased products & services comply with the IMS requirements • Manage any procurement activities including RFP’s (Request for Proposals) • Organize and update database of suppliers, delivery times, invoices, and quantity of supplies • Any other task as & when assigned by immediate superior • Work with the Energy Manager to ensure energy-efficient products and services are sourced. • Ensure that contracts for new equipment, vehicles, or facilities consider energy efficiency criteria. • Review and track energy-efficient procurement policies and make necessary adjustments.
Essential Skills
Communication Skills Customer Service Skills Problem Solving Skills Listening Skills Interpersonal Skills Decision Making Skills Delegation Skills
Mission
To ensure smooth operations of purchase, procurement
Qualification
Bachelor Degree